Privacy policy and data processing information

Please note: Only the German version of the document is legally binding.

General information
Data protection is our concern and our legal obligation. In order to protect the security of your data adequately during transmission, we use state-of-the-art encryption procedures (e.g. SSL/TLS) and secure technical systems.
JavaScript is used as the active component for the web pages. If you have turned off this function in your browser, you will receive a corresponding message to activate the function.

Julius-Maximilans-Universität Würzburg
Sanderring 2
97070 Würzburg
The university is represented by the acting president.

Responsible person for the content of the website "", §55 Abs. 2 Rundfunkstaatsvertrag
Dr. Hans-Günter Schmidt
head library director
Universität Würzburg
Am Hubland
97074 Würzburg

Contact details of the appointed official data protection officer
Klaus Baumann
Josef-Stangl-Platz 2
Tel. 0931 31-88757

Purposes and legal basis of the data processing
According to Art. 2 Abs. 6 BayHSchG, Art. 4 Abs. 1 S. 1 and 2 BayEGovG we offer on our websites our (administrative) services as well as information for the public about our activities.
We use cookies and log files to check or maintain our web service and to guarantee network and information security in accordance with Art. 6 Abs. 1 BayDSG, § 13 Abs. 7 TMG, Art. 11 Abs. 1 BayEGovG. As far as the purpose of processing is not affected, we anonymize or pseudonymize personal data.

Data categories

Administration and editing
For administration and editing, function identifiers and personal identifiers with access protection mechanisms are created. Changes made with these identifiers are logged.

Log files
When you access this or other internet pages, you transmit data to our web server via your internet browser. The following data is recorded during a running connection for communication between your internet browser and our web server:
•    Date and time of the request
•    Name of the requested file
•    Page from which the file was requested
•    Access status (e.g. file transferred, file not found)
•    complete IP address of the requesting computer
•    transferred data volume

In order to make our internet presentation more user-friendly, we use a session cookie. You can deactivate this at any time by adjusting your browser settings. However, deactivation may cause problems in the use of the website.

If you send us a request or an opinion by e-mail, post, telephone or fax, the information provided will be processed for the purpose of dealing with the request and for possible follow-up questions and the exchange of opinions. We always use the same communication channel for this purpose, unless you wish to change.

Duration of the storage of personal data

Administration and editing
Personalized administrative and editorial access to our website will be restricted in terms of processing after the person has left and will be deleted one year after the end of the year the person left.

Log files
As a rule, personal data are kept for a maximum of thirty days.

The session cookie is removed when the browser is closed.

E-mails, fax messages, notes on telephone calls and mail, as well as messages you have not publicly transmitted to us will be reviewed every two years to determine whether it is still necessary to store your requests for follow-up questions. If it is no longer necessary, your data will be limited in processing and stored in accordance with the legal storage obligations, taking into account the archive law.

Affected parties' rights

General information
According to the basic data protection regulation you are entitled to the following rights:
If your personal data is processed, you have the right to receive information about the data stored about you (Art. 15 DSGVO).
Should incorrect personal data have been processed, you have the right of correction (Art. 16 DSGVO). If the legal requirements are met, you can demand the deletion or restriction of the processing and object to the processing (Art. 17, 18 and 21 DSGVO).
If you have consented to data processing or if a contract for data processing exists and data processing is carried out using automated procedures, you may have the right to data transferability (Art. 20 DSGVO).
Should you make use of your above mentioned rights, we will check whether the legal requirements are fulfilled.
Furthermore, you have the right to complain to the Bavarian State Commissioner for Data Protection.

Revocation right
If the processing of your data is based on consent, you can revoke this consent at any time without affecting the lawfulness of the processing carried out on the basis of the consent until revocation.

Right of objection
Pursuant to Art. 21 of the Privacy Code, you have the right to object at any time, for reasons arising from your particular situation, to the processing of personal data, which is carried out in accordance with, among others, Art. 6, Abs. 1, lit. e DSGVO.  We will stop processing your personal data unless we can prove compelling reasons for processing worth protecting, which outweigh your interests, rights and freedoms, or if the processing serves to assert, exercise or defend legal claims.


Further information about our privacy policy

We reserve the right to adapt this data protection declaration from time to time so that it always meets the current legal requirements or to implement changes to our services in the data protection declaration, e.g. when new services are introduced. The new data protection declaration then applies to your renewed visit.
If you have any questions or wish to exercise your rights against us, you can write an e-mail to: